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Administrative Assistant I

Illinois Department of Human Services
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Administrative Assistant I

Location: Chicago, IL, US, 60607

Job Requisition ID:  38532

Agency:  Department of Human Services 
Closing Date/Time: 06/24/2024 
Salary: Anticipated Salary (Effective 7/1/24) $5,423 - $7,721 per month ($65,076 - $92,652 per year)  
Job Type: Salaried 
County:  Cook  
Number of Vacancies:   1  
Plan/BU: RC028  

 

Position Overview

The Division of Mental Health is seeking to hire an Administrative Assistant to provide administrative support to the Crisis Community Services Programs and Grant Funded Entities Administrator.  This position serves as correspondence control manager for the Administrator; conducts research and compiles data to assist the Administrator in management control of Section operations including trends in overtime, personal movement, auditor general’s findings, internal audit findings, etc.; and develops and maintains on-going communication with public and private organizations or affiliations as well as other governmental agencies.

Job Responsibilities

  1. Serves as an administrative assistant to the Crisis Community Services Programs and Grant Funded Entities Administrator.
  2. Serves as correspondence control manager for the Administrator.
  3. Conducts research and compiles data to assist the Administrator in management control of Section operations including trends in overtime, personal movement, auditor general’s findings, internal audit findings, etc.
  4. Develops and maintains on-going communication with public and private organizations or affiliations as well as other governmental agencies.
  5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
  2. Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

  1. Two (2) years of professional experience communicating effectively (written and orally) and coordinating day to day activities that lead to greater efficiencies and effectiveness within a division or bureau.
  2. Two (2) years of professional experience efficiently tracking status and/or completion of assignments across a bureau or division to ensure such assignments are thorough, accurate, and completed with designated time frames.
  3. Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors, and public.
  4. One (1) year of professional experience as a representative of an administrative leader to discuss and/or interpret programs, services, and procedures for the general-public and/or other internal/external entities.
  5. One (1) year of professional experience researching issues and concerns and preparation of reports and recommendations for policy and/or procedural changes.
  6. One (1) year of professional experience in Microsoft Office Suite, SharePoint, and Teams, including preparation of graphs, charts and/or maps.      

Work Hours:  8:30am-5:00pm Monday-Friday  
Work Location: 401 S Clinton St, Chicago, Illinois, 60607  

Division of Mental Health

Community Services Programs and Grant Funded Entities

Crisis Programs
Agency Contact: DHS.HiringUnit@Illinois.gov

Job Family:  Office & Administrative Support; Social Services  

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Must apply through external site: ADMINISTRATIVE ASSISTANT I Job Details | State of Illinois (jobs2web.com)