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Program Coordinator

Federal Highway Administration
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The Ohio Federal-aid Highway Division is hiring a Program Coordinator (GS-0301-05/07/09 - from $42,086 to $82,897 annually) in Columbus, Ohio. Apply today by visiting https://www.usajobs.gov/job/826339400 (open to U.S. Citizens only). This job announcement closes on 01/10/2025.

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The selectee will work in a dynamic team environment to help accomplish many functions, such as primary management support to the Ohio Division Office and our customers by planning, performing, and coordinating all functions necessary for efficient operations. The employee leads and supports one or more mission critical program area(s), such as finance, program management and analysis, and/or emergency management. The position provides recommendations on a range of program-related activities to the Division Office Staff and Ohio Department of Transportation (ODOT) to deliver the Federal-aid Highway Program.

As a Program Coordinator, you will:

  • Provide data gathering and analysis related to their area of responsibility.  They will participate in the risk assessment process and conduct activities in association with their program to facilitate mission accomplishments.
  • Review, organize and submit Division Office policy and procedures for consideration by Division leadership in the following areas: mail distribution; official travel; management of electronic and paper records; procurement of office supplies, forms, and equipment; replacement and disposal of equipment and furnishings; office interior changes; office communications; building maintenance and other matters affecting FHWA workspace; and GSA vehicle fleet inventory, maintenance, and repair.
  • Assist with revising and developing Standard Operating Procedures (SOPs) for administrative and financial programs. Assist in reviewing Purchase Card program activities, Travel, and Property with occasional guidance.
  • Serve as Division Training Coordinator and assist employees to navigate the DOT training system. Scan and adds employee training certificates from outside vendors into the DOT training system. 
  • Initiate the processing and tracking of employees’ time and attendance using CASTLE. Ensure leave and telework hours are properly recorded in CASTLE. Report discrepancies and areas of concern to the supervisor.
  • Advise travelers on appropriate documentation and lead times required for sponsored travel, domestic travel, foreign travel, premium class, carrier, expense allowance and leave request. Complete travel system authorization and voucher review and supports as a travel arranger, reviewer, or fund certifier using approved agency applications (i.e., E2 Travel Solutions). Process invitational travelers to complete required forms for signature and approval and budget allocations within the required timeframe. 
  • Process FOIA requests using FHWA guidance and complying with all governing regulations.
  • Conduct new Employee Orientation to acclimate new and mid-career hires to the field office and staff, ensure that there is leadership communication occurring for the employee to understand job duties and expectations. Assist HR with employees completing and submitting documents for in-processing, out-processing, transferring, separating, retiring employees. 
  • Act as the Division Office’s procurement official and government purchase cardholder ensuring that purchases comply with the Federal Acquisition Regulations, DOT guidance and any Division policies.

The ideal candidate for this position is an individual with experience providing a wide range of program management support in a quality manner, with a strong customer service focus and the ability to facilitate communication among office staff, other offices, and various partners.

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Columbus is the second-most populous city in the Midwest (after Chicago), and the third-most populous state capital. The city is one of the Midwest's most affordable and accessible. It is a great place to live, work, and raise a family - offering excellent schools and universities; reasonable commute times; and many recreational opportunities. These include dining, museums, a thriving arts community, great metro parks system, and much more!

Ohio is a state in the Midwestern region of the United States. It borders Lake Erie to the north, Pennsylvania to the east, West Virginia to the southeast, Kentucky to the southwest, Indiana to the west, and Michigan to the northwest. Of the 50 U.S. states, it is the 34th-largest by area.

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The Ohio Division receives about $2.4 billion from the Federal-aid Highway Program with a portfolio of 800+ Federal-aid Highway Projects. These include the I-71/75 Brent Spence Bridge Corridor Project and 5 other major projects, and a $500 million Local-aid Program.

Find FHWA's Ohio Federal-aid Highway Division at 200 North High Street in downtown Columbus!